Busting DoD Travel Myths
The Department of Defense (DoD) travel policy is intended to treat military and civilian personnel fairly and consistently during official travel. But there are several misconceptions about how it works and what it covers. Let’s address these myths so you can get it right and comply.
1. Per Diem Rates Are the Same Everywhere
Per diem rates are fixed, right? Wrong. Per diem rates vary by location and duration of travel, reflecting the difference in lodging costs and living expenses between places. This means your allowance will match what you’re actually paying during your assignment.
2. Travel Benefits Are Only for Military
Another myth is that travel benefits are only for military. Not true. DoD travel policy covers civilian employees and authorized contractors too. They get equitable consideration for travel allowances so all personnel are covered during official travel.
3. Lodging Options Are Unlimited
Some people think travelers can choose any lodging during official travel. But the DoD travel policy has rules on what’s allowed and what’s reimbursable. These rules are in place to make sure travelers have safe and reasonable accommodations and the government doesn’t waste money.
4. Personal Time During Official Travel Is Unrestricted
Managing personal time during official travel is another area of confusion. While you can do personal activities during non-duty hours, you have to balance and prioritize official responsibilities. Understanding the rules helps travelers make the most of their travel without compromising their duties or the travel policy.
5. Government Travel Credit Cards Can Be Used for Personal Expenses
A big misconception is that government travel credit cards can be used for personal expenses. But they’re only for official travel expenses. Using them for personal purposes is against DoD policy and can get you in trouble. You have to know the difference between reimbursable expenses and personal costs to stay compliant.
6. Unused Per Diem Funds Can Be Retained
Some think if they don’t use up their entire per diem they can keep the left over. In reality any unused per diem has to be returned to the employer or government agency. This is to ensure allowances are used properly and not misused by the government.
7. All Travel Expenses Are Reimbursed Automatically
There’s a myth that all travel expenses are reimbursed without being looked at. In reality travelers have to provide itemized receipts for expenses over a certain amount and follow specific guidelines to get reimbursed. This is to maintain accountability and ensure funds are used properly.
8. Travel Policies Are The Same Across All DoD Components
Some think travel policies are the same across all DoD components. But while the Joint Travel Regulations (JTR) is the primary reference, local and component business rules can add to the JTR. Travelers need to familiarize themselves with both the JTR and any additional rules specific to their component to comply.
9. Personal Vehicles Are Always Reimbursed for Official Travel
There is a myth that using a personal vehicle (POV) for official travel is always reimbursed. In reality reimbursement for POV use depends on the situation and may be limited to the cost of the directed transportation mode if driving is cheaper. Travelers should check their travel orders and the JTR to see if they are eligible for POV reimbursement.
10. All Lodging Expenses Are Covered by Per Diem
Some people think that per diem rates cover all lodging expenses. But per diem covers meals and incidentals, while lodging expenses are reimbursed separately. This ensures that travelers get the right allowances for meals and accommodations during official travel.
11. Travel Policies Are Static and Unchanging
A myth is that travel policies never change. In reality DoD travel policies change to adapt to new situations, budget constraints and operational needs. Travelers should stay current on the latest policies to ensure compliance and proper reimbursement.
12. All Travel Expenses Are Covered Without Limits
Some think there are no limits to what’s covered during official travel. In reality there are limits on various expenses including lodging, meals and incidentals. These limits are in place to ensure travel costs are reasonable and within budget.
13. Travel Policies Are the Same for All Travel
There’s a myth that travel policies are the same for all travel. But policies can vary based on location, cost of living and operational requirements. Travelers should check the JTR and any local guidelines for their destination to make sure.
14. All Expenses Need Receipts
Some folks think all expenses need receipts. But receipts are required for expenses over $75 and for all lodging.
